Managing Distance Together

Learning the future of live events in a socially distanced world.

Adapting Without Sacrifice

We’re here for you – planning, execution, and all.

Pivoting during the COVID-19 crisis has been a crucial part of venue operations for businesses like Meydenbauer Center across our industry. On this page, you’ll find considerations and information pertaining to how we’ve adapted and the ways we’re working to ensure a clean, safe, and hospitable space for you and your guests. If at any point in your decision-making or planning process you have questions or concerns, please reach out. That’s what we’re here for.

Health & Safety Commitment

Cleaning & Disinfection

Our facility staff is committed to meeting the highest standards when it comes to cleaning and disinfection. Some key commitments we have made in this area include:

  • – Meydenbauer Center was the first venue in Washington to earn the GBAC Star accreditation for cleaning and disinfection
  • – High-touch surfaces in public spaces are disinfected hourly
  • – Electrostatic sprayers are used to sanitize meeting rooms between sessions
  • – Adenosine Triphosphate (ATP) testing is conducted randomly to measure the effectiveness of our cleaning processes

Building Modifications

Prior to our reopening our facility to the public, we made several modifications to our space to promote social distancing and hygiene practices, as well as to increase the outside air circulating in our space.

  • – Hand sanitizer stations were installed at every building entrance and outside every meeting room
  • – Signage was put in to encourage social distancing and good hygiene
  • – Our HVAC system was modified to increase outside airflow to 50%, dramatically improving the circulation of fresh air in the rooms
  • – HVAC filtration was upgraded to MERV 13 filters and we have increased the frequency with which they are replaced

Staff Protocols

At Meydenbauer Center, we are committed to the health and safety of both our team members and our guests. When you arrive from your event, you can be confident that our team will be following these safety standards:

  • – All non-essential event-based staff works remotely
  • – Staff completes health screen and temperature checks prior to arriving on site
  • – We wear appropriate PPE, such as KN95 masks and gloves
  • – We work independently to avoid close interaction with others

Catering

Meydenbauer Center continues to focus on preparing restaurant-quality food featuring fresh, local ingredients that meet every dietary need. The updates we have made to our catering program are focused on increasing the social distancing between guests during meal services and keeping food packaged until it is consumed. Here’s what you can expect from catering:

  • – Socially distanced banquet seating with no more than four people per banquet round or individual table seating
  • – Prepackaged grab-and-go break food
  • – Covered plated meals or boxed meals for breakfast, lunch, and dinner
  • – Smaller coffee stations spread further throughout the building with dedicated lines

Modified Capacity

With reduced capacity due to social distancing, your
in-person attendance might look different.

In order to maintain a minimum distance of six feet between guests, we’ve modified the capacities of our spaces. This, in addition to thorough and consistent cleaning practices, helps us ensure the well-being of the people who come through our building.

What Attendees Can Expect

In such an uncertain world, your attendees are bound to have a million questions of what is to be expected of them while in our building. While attending an event in our building we’d ask that all guests take the following measures:

  • Please wear a mask at all times when in our building, except while eating. We would ask that you remain stationary while eating
  • We would ask that any guest who is feeling under the weather remain home
  • Guests are encouraged to utilize the stairs and/or escalator while moving throughout our building
  • Only four people will be permitted in the elevator at one time, and we would ask that they refrain from speaking while in this space
  • All guests are asked to maintain 6’ of social distancing
  • Guests should anticipate longer break times than normal as we will require longer periods of time for cleaning and sanitation
  • There may be periods of time where restrooms are completely closed for sanitation purposes. We will do our best to schedule these closures around your program’s schedule to minimize any inconvenience.

We understand that all events are a little different, so you are welcome to institute additional measures to ensure safety for your program, such as temperature checks and/or rapid testing.

The Virtual Event Studio

A turnkey solution for bringing people together safely.

If you’re not ready to or don’t feel comfortable hosting an in-person or hybrid event yet, we understand. We encourage everyone we work with to go at a pace that works for them. That’s why our Virtual Event Studio remains a fantastic option for hosting your event for attendees online. Take a look at what the Virtual Event Studio can do for you. And we hope to hear from you soon.

Meydenbauer Center