COVID Questions

What types of events are allowed right now?

Currently, business meetings, training, and testing are allowable, as are tradeshows, religious services, weddings and funerals, and low-risk sports tournaments. The restrictions for each type of event vary, so please reach out to us directly to discuss the specifics of your particular event.

Do you think larger events will resume later this year?

It’s hard for us to predict exactly what the second half of 2021 will look like; however, the outlook in the industry seems positive that with the rollout of the vaccine event activity will hopefully be able to restart sometime in 2021. We are following guidance on the Washington State Department of Health in terms of what is allowable, and currently, some event activity is possible. The specifics vary depending on the type of event and all events have limits on attendance, so please reach out to us with questions about your specific program.

How many attendees am I allowed to have at my event?

The attendance at events really depends on the type of event it is. The Puget Sound is currently in the second phase of reopening, and this does allow for some event activity. General limits on attendees are outlined below.

• Business meetings, trainings & testing: 200 attendees or 25% occupancy, whichever is less
• Tradeshow: 200 attendees or 25% occupancy, whichever is less
• Religious Service: 200 attendees or 25% occupancy, whichever is less
• Weddings: 200 attendees or 25% occupancy for a ceremony & reception without dancing, whichever is less
• Sports Tournaments: Low-risk sports allowed with 25% occupancy

What is required to enter Meydenbauer Center?

We are following guidance from the Washington State Department of Health and state law on what is required to enter our facility. At this time, all guests must be wearing a facial covering over their nose and mouth and must maintain at least six of distance from other guests while in the building. It is up to event organizers if they would like to require temperature checks, a negative COVID-19 test, or any other requirement as part of their event.

Can I have food service at my event?

Yes! Food service is possible for your event. Food service is currently limited to grab-and-go or plated options and seating is spaced out to allow 6 feet of distance between all guests. Silverware will be provided in roll-ups or packaged rather than at out openly on the table. Instead of passed appetizers, we are providing prepackaged appetizer boxes. Queueing at bars, latte carts, and concession stands will be marked to maintain 6 feet of distance between guests. Guests must wear a face-covering any time they are not eating.

What are your sanitization and cleaning procedures?

We disinfect high-touch surfaces in the lobbies and restrooms on an hourly basis. Meeting rooms are disinfected between uses. Midday and overnight each space is disinfected with an electrostatic sprayer to cover remaining surfaces with disinfectant. Additionally, we have touchless fixtures in every restroom and we have installed hand sanitizing stations throughout the lobbies, including outside each meeting room.

We were also the first venue in Washington State to earn the Global Biorisk Advisory Council (GBAC) STAR Facility accreditation. This accreditation is provided to facilities that demonstrate that they have a well-established and maintained cleaning, disinfection, and infectious disease prevention program with well-trained professionals and clear documentation of cleaning processes. To achieve accreditation, facilities must demonstrate compliance with the 20 elements of the program, including risk assessment, standard operating procedures, and proper cleaning and disinfection chemicals and personal protective equipment.

What do I do if something happens that prohibits my event from taking place?

We completely understand that planning an event during a pandemic is challenging, so we have come up with several different contingency plans to allow an option for every group. You can find additional information on those options at this link.

General FAQ

What hours can I access the building?

Our typical contracted hours are between 5:00 AM – 11:59 PM. However, we do have Security on-site 24/7 so if you needed to access the space after hours, we can arrange that.

What is included with my rental?

Our standard rental rates will grant you access to our space from 5:00 AM – 11:59 PM. Included in the rental you will receive two complimentary parking passes, two wi-fi connections and power for your registration setup. We provide all tables, chairs, and linen required for a standard room setup. We can also provide speaker water service. You will also receive one podium and one wired microphone per room and up to 18 pieces of riser or staging.

Do you have any outdoor space?

While we do not have any rentable spaces outside – the 4th floor does feature the Rainier Terrace which offers marvelous views of Mount Rainier on clear days. In the summer, additional soft seating furniture is added to this space, making it one of our personal favorite spots in the building.

What is your parking situation?

We do have a parking garage onsite that can accommodate up to 434 cars. There is a cost to park there. A group is welcome to validate parking for their attendees or have guests pay for their own parking. The rate will be contingent on the length of the event or how long the guest has parked.

Occasionally we do have events in the building that may cause our garage to fill. From there, we work with area garages to secure additional overflow parking options.

What hotels are closest to your venue?

The following hotels are just a few in the nearby Bellevue area.

  • Courtyard by Marriott Seattle Bellevue – 0.2 miles
  • Seattle Marriott Bellevue – 0.3 miles
  • Hilton Garden Inn Seattle Bellevue – 0.4 miles

For more information on visiting Meydenbauer Center and Bellevue, please visit this link.

Food & Beverage

Do you allow outside catering?

We are the exclusive provider of all food and beverage here at Meydenbauer Center. You will find that our catering team’s menus are diverse, ranging from cuisine that highlights delicious Pacific Northwest ingredients to cuisine that has influences from all across the globe. Regardless, we always aim to source ingredients that are fresh and local and we are happy to work with you to create a custom menu to match almost any craving!

What dietary restrictions can you accommodate?

Truly, we can accommodate all dietary restrictions. Our catering team’s goal is to put out a fantastic meal for every single guest – including those with different dietary needs. Our standard menus are created with dietary restrictions in mind. Often lending themselves to accommodate gluten-free and vegan guests innately. We are also happy to further customize buffets or offer special plated meals to accommodate those guests.

Do you have a café or restaurant on-site?

While we do not have a café or restaurant on-site, there are several dining establishments within walking distance. Depending on the size of your group as well, we are happy to add a concessions stand or latte cart to your event. These can either be hosted or guests can pay on their own. Speak to your event manager for more information on these services.

Do you charge bartender fees?

We do not charge additional fees for bartenders, or any other catering service (carving station, etc.). All of those costs are included in the menu price.

What do you do with leftover food?

Leftover food is first offered to staff as an employee meal to be eaten at work. Beyond that, leftover food is donated to Food Lifeline. Washington State Department of Health guidelines states that the following are unsuitable for donation:

  • Food that has been temperature “abused”. i.e. food that has been put out on a buffet line cannot be donated as we use time as a method of temperature control.
  • Foods that have been served to a guest’s table may not be donated.

For more information on donation guidelines, please visit this link.

Technical Capabilities

Do you have a preferred AV provider and/or can I use my own AV provider?

Our preferred AV provider is the wonderful team at AV Factory. A few of their team members are dedicated to working just in our building.

You are not required to work with AV Factory. However, there are several advantages to doing so. AV Factory is the only AV provider permitted to work outside of contracted hours. There are no additional patching or rigging review fees. You would also receive discounts on production power.

For more information on AV, please visit this link.

What are your internet capabilities?

Meydenbauer Center is fully wired to easily provide up to 1 Gbps of dedicated fiber-optic connectivity to event management, exhibitors, and attendees throughout the facility. We work with two separate internet service providers – Century Link and Comcast – to provide a high level of quality assurance and redundancy. Both services are premier dedicated loops. Failover service up to 200 Mbps is provided at no cost to ensure that network failure won’t impact your attendee, presenter, or exhibitor experiences. We have multiple layers of monitoring software to allow for the highest level of tracking and reporting.

Bandwidth from 3 Mbps shared to 1 Gbps dedicated is available in the exhibit halls, meeting rooms, and public spaces.

What are your power/technical capabilities?

Whether you need five amps to power a laptop and LCD projector, power for a full lighting production, or a distributed electrical network for trade show exhibitors, Meydenbauer Center can configure, route, and deliver the power necessary. With advance notice, on-site technicians can assist in specialty hook-ups as well.

Resources

We believe these resources may be useful in helping you learn more about holding an event in our space. Or feel free to reach out to us directly.

Do NOT follow this link or you will be banned from the site!