Based on the current guidance for the Washington State Department of Health and the governor’s office, all events under 10,000 attendees can move forward with no restrictions on maximum capacity, social distancing, or food and beverage service. We will continue to closely track guidance from the Department of Health, so please reach out to us with any questions about your specific program.
Washington State is currently in Phase 3 of the reopening plan, which does have some restrictions on event attendance. Based on the size of our facility, we may accommodate 1,000 attendees or 50% occupancy, whichever is less, for events.
If everyone over 15 and without a health condition preventing vaccination attending your event has been vaccinated, your event may proceed with the maximum capacity of the space without social distancing requirements. Every attendee must be able to provide proof of vaccination. Attendees under 15 or who have a health condition preventing vaccination must provide proof of a negative COVID-19 test result no more than 72 hours prior to the start of the event.
At this time, we are asking guests to wear a facial covering over their nose and mouth while in public spaces. It is up to event organizers if they would like to require proof of vaccination to remove facial coverings inside meeting rooms, temperature checks, a negative COVID-19 test, or any other requirement as part of their event.
Yes! There are no restrictions on food and beverage service at events. Standard meal services can take place without social distancing requirements. If you are interested in providing prepackaged meals or socially distanced seating, your Event Manager to work with you to figure out the best options for your guests!
For fully vaccinated events, there are no restrictions on food and beverage service at events. Standard meal services can take place without social distancing requirements.
We disinfect high-touch surfaces in the lobbies and restrooms on an hourly basis. Meeting rooms are disinfected between uses. Midday and overnight each space is disinfected with an electrostatic sprayer to cover remaining surfaces with disinfectant. Additionally, we have touchless fixtures in every restroom and we have installed hand sanitizing stations throughout the lobbies, including outside each meeting room.
We were also the first venue in Washington State to earn the Global Biorisk Advisory Council (GBAC) STAR Facility accreditation. This accreditation is provided to facilities that demonstrate that they have a well-established and maintained cleaning, disinfection, and infectious disease prevention program with well-trained professionals and clear documentation of cleaning processes. To achieve accreditation, facilities must demonstrate compliance with the 20 elements of the program, including risk assessment, standard operating procedures, and proper cleaning and disinfection chemicals and personal protective equipment.
We completely understand that planning an event during a pandemic is challenging, so we have come up with several different contingency plans to allow an option for every group. You can find additional information on those options at this link.
Our typical contracted hours are between 5:00 AM – 11:59 PM. However, we do have Security on-site 24/7 so if you needed to access the space after hours, we can arrange that.
Our standard rental rates will grant you access to our space from 5:00 AM – 11:59 PM. Included in the rental you will receive two complimentary parking passes, two wi-fi connections and power for your registration setup. We provide all tables, chairs, and linen required for a standard room setup. We can also provide speaker water service. You will also receive one podium and one wired microphone per room and up to 18 pieces of riser or staging.
While we do not have any rentable spaces outside – the 4th floor does feature the Rainier Terrace which offers marvelous views of Mount Rainier on clear days. In the summer, additional soft seating furniture is added to this space, making it one of our personal favorite spots in the building.
We do have a parking garage onsite that can accommodate up to 434 cars. There is a cost to park there. A group is welcome to validate parking for their attendees or have guests pay for their own parking. The rate will be contingent on the length of the event or how long the guest has parked.
Occasionally we do have events in the building that may cause our garage to fill. From there, we work with area garages to secure additional overflow parking options.
The following hotels are just a few in the nearby Bellevue area.
- Courtyard by Marriott Seattle Bellevue – 0.2 miles
- Seattle Marriott Bellevue – 0.3 miles
- Hilton Garden Inn Seattle Bellevue – 0.4 miles
For more information on visiting Meydenbauer Center and Bellevue, please visit this link.
Food & Beverage
We are the exclusive provider of all food and beverage here at Meydenbauer Center. You will find that our catering team’s menus are diverse, ranging from cuisine that highlights delicious Pacific Northwest ingredients to cuisine that has influences from all across the globe. Regardless, we always aim to source ingredients that are fresh and local and we are happy to work with you to create a custom menu to match almost any craving!
Truly, we can accommodate all dietary restrictions. Our catering team’s goal is to put out a fantastic meal for every single guest – including those with different dietary needs. Our standard menus are created with dietary restrictions in mind. Often lending themselves to accommodate gluten-free and vegan guests innately. We are also happy to further customize buffets or offer special plated meals to accommodate those guests.
While we do not have a café or restaurant on-site, there are several dining establishments within walking distance. Depending on the size of your group as well, we are happy to add a concessions stand or latte cart to your event. These can either be hosted or guests can pay on their own. Speak to your event manager for more information on these services.
We do not charge additional fees for bartenders, or any other catering service (carving station, etc.). All of those costs are included in the menu price.
Leftover food is first offered to staff as an employee meal to be eaten at work. Beyond that, leftover food is donated to Food Lifeline. Washington State Department of Health guidelines states that the following are unsuitable for donation:
- Food that has been temperature “abused”. i.e. food that has been put out on a buffet line cannot be donated as we use time as a method of temperature control.
- Foods that have been served to a guest’s table may not be donated.
For more information on donation guidelines, please visit this link.
Our preferred AV provider is the wonderful team at AV Factory. A few of their team members are dedicated to working just in our building.
You are not required to work with AV Factory. However, there are several advantages to doing so. AV Factory is the only AV provider permitted to work outside of contracted hours. There are no additional patching or rigging review fees. You would also receive discounts on production power.
For more information on AV, please visit this link.
Meydenbauer Center is fully wired to easily provide up to 1 Gbps of dedicated fiber-optic connectivity to event management, exhibitors, and attendees throughout the facility. We work with two separate internet service providers – Century Link and Comcast – to provide a high level of quality assurance and redundancy. Both services are premier dedicated loops. Failover service up to 200 Mbps is provided at no cost to ensure that network failure won’t impact your attendee, presenter, or exhibitor experiences. We have multiple layers of monitoring software to allow for the highest level of tracking and reporting.
Bandwidth from 3 Mbps shared to 1 Gbps dedicated is available in the exhibit halls, meeting rooms, and public spaces.
Whether you need five amps to power a laptop and LCD projector, power for a full lighting production, or a distributed electrical network for trade show exhibitors, Meydenbauer Center can configure, route, and deliver the power necessary. With advance notice, on-site technicians can assist in specialty hook-ups as well.
We believe these resources may be useful in helping you learn more about holding an event in our space. Or feel free to reach out to us directly.